Welcome to the Wildcats Summer Domestic Registration Page. Here you will find all the information you need to register for the season. We encourage you to read through all details before committing. We rely on members to take positions as Team Managers and Coaches and encourage you to indicate your interest on the enrolment form.
Whether you are a returning Wildcat or a new club member, we’re excited to have you as part of our program this upcoming season.
The Season Dates planned by the EDJBA are:
Regular Season: Saturday 11th October 2025 – Saturday 28th February 2026
Semi Finals: Saturday 14th March 2026
Prelim Finals: Saturday 21st March 2026
Grand Finals: Saturday 28th March 2026
For more information please see the following links:
Click Here: Season Dates
Click Here: Game Venues
Click Here: Eltham Training Venues
| Age Group | Date of Birth Range |
|---|---|
| U08 | 1 July 2017 and younger |
| U10 | 1 July 2015 – 30 June 2017 |
| U12 | 1 July 2013 – 30 June 2015 |
| U14 | 1 July 2011 – 30 June 2013 |
| U16 | 1 July 2009 – 30 June 2011 |
| U18 | 1 July 2007 – 30 June 2009 |
| U21 | 1 July 2004 – 30 June 2007 |
It is important that when registering you first set up a PlayHQ account as a parent. You will then register your children as dependents under your own account.
Please use an email that you will likely have long term (a personal one rather than a work or education address). You will need this to log in to your account in the future. You are also able to add an additional parent to each child’s account if you wish.
ABOUT THE COMING SEASON – TO HELP YOU IN ENROLLING MEMBERS OF YOUR FAMILY
There are two major types of teams in the Summer Season:
➤ These teams occur when a complete set of players wish to play together or a set of families wish particular members of those families to play together. Prearranged teams in Under 13 – Under 21 are allowed. In Under 8 – Under 13s, prearranged teams of existing friendship groups eg. school groups can generally be catered to. However, once players have been enrolled at EWBC for at least one season we do not allow coaches in in these age groups to recruit from other teams and prohibitively discourage this practise. Team will be co-ordinated by the relevant grade convenor from registrations according to mutual friendship requests, training availability and level of play.
➤ Coaches are able to communicate directly with convenors about team selection but must understand unequivocally that all requests may not be able to be met due to the many considerations of team selection, and should not put undue pressure on convenors in any circumstances.
➤ All teams in this category must have a minimum of 7 players, own coach and team manager set as a team. If your prearranged team has only 7 players, you will be responsible for finding your own replacements or fill-ins if they’re short as we do ask teams start with 8. The team must be pre-approved by the Junior Domestic Committee prior to registrations closing.
➤ If any players have not registered prior to registration closing, then your pre-arranged team will be filled with other club players. NO exceptions.
➤ Coaches may communicate directly with convenors about team selection but must understand that all requests may not be able to be met due to the many considerations of team selection, and should not put undue pressure on convenors in any circumstances.
➤ The Club will consider but cannot guarantee any registrations outside of the closing date. Any registrations after this date will of course include the relevant late fee should they be granted. Acceptance is based on capacity and availability. Friendship and pre-arranged teams will not be entered for round one if they contain less than 7 players.
Request via this form: https://www.cognitoforms.com/ElthamWildcats/ElthamWildcatsFriendshipPreArrangedTeam202526SummerEDJBA
➤ Players who make no friendship specification or nominate no more than TWO others with whom they wish to play. The members of the team will then be selected by the Club at an appropriate level according to various criteria including previous seasons coaches’ reports.
All players who complete an enrolment online by the due date are placed in a team. Teams are selected at meetings held with coaches and convenors except where friendship or other choices are made by direct communication between convenor and coach.
A NEW ENROLMENT MUST BE COMPLETED FOR EVERY SEASON – TWICE A YEAR. Your child will not be placed in a team unless you have completed a registration online.
➤ Friendship requests must be reciprocated and a request for up to 2 players can be made. If the request is not reciprocated prior to registration closing they will not be fulfilled. Our program is large and late requests cannot be taken into account.
➤ Friendship request should be listed in order of preference for the convenor’s consideration in case not all requests are able to be met
➤ Teams playing in Under 16’s-U21’s must supply own coach. Training allocations will not occur until registration of a coach is completed in PlayHQ and allocated to the team. Club is requesting that all teams in those age groups supply their own coach to assist with the season.
➤ If players under 14 and above have a strong preference for either a very serious, learning structured team or relaxed fun-oriented team, they should indicate this.
➤ A team has a minimum of seven players. Any less and the Club may add players at their discretion.
➤ Self coach teams are permitted however must have a nominated responsible adult to be present at all games and trainings (if applicable). This responsible person must be registered on PlayHQ as the team manager &/or coach and must be in attendance at all training sessions. Self-coach teams will not be allocated a training spot until the responsible adult is nominated and registered in PlayHQ. Please have this ready early to get a training preference locked in.
➤ U21 self-coached Teams (with Players 18+) – The Club maintains a strong operational stance, emphasising the presence of a parent, guardian, or equivalent authority figure must be at all training sessions and matches. This requirement serves as a vital measure to prioritise the safety of the players and safeguard the integrity of the facilities. Given the nature of the Junior Competition, this stance is of utmost importance to ensure the well-being of the participants.
➤ Game day requests. These requests must be on the registration form prior to the season starting. Requests of times will only be accepted if there is a clash with school sport or coach/player in multiple teams (this is EDJBA permitted). Requests for later/earlier game slots will not be accepted for players/coaches participating in other competitions ie DV domestic competition or other sports. These are all EDJBA requirements that are set for clubs in the competition.
➤ Late enrolments will be placed wherever feasible and may miss high priority teams.
➤ Numbering of teams – The initial numbering of teams is just our best guess and can be quite misleading.
➤ The club seeks to be helpful in meeting your families requests but please be aware that all requests also provide limitations, restrictions in terms of available training times may mean missing out on a desirable team that has a coach with a different availability. Friendship choices may mean a less strong team than a player would be otherwise placed.
➤ Coaches are able to communicate directly with convenors surrounding their teams but must understand unequivocally that all requests may not be able to be met due to the many considerations of team selection.
➤ Playing up an age group must be pre-approved by the Junior Domestic Committee prior to registrations closing.
➤ Players are not allowed to play down unless there is a medical condition which affects their ability to play in their own age group and is supported by a medical certificate. (EDJBA By-Law 9d)
Requests via this form: https://www.cognitoforms.com/ElthamWildcats/PlayingUpRequestForm202526SummerEDJBA
➤ Training requests for all players and coaches must be available for a minimum of 4 feasible timeslots eg Under 8/9’s are expected to train from 4.15pm and there will be no training slots for U8/9’s after 6pm.
➤ Once training venues have been allocated, refusing to use the space will not be taken as a reason for change. Venues are all within close proximity of our home base.
➤ Training requests will be completed based on requests for the majority of players and the spaces that we have available. If coaches do not register as a coach prior to registration closing the club will not be chasing their requests for training, it will be based on the registered members. Changes will not occur for any late registrations and requests for late registrations may not be fulfilled.
➤ Please notify via email (juniordomestic@elthamwildcats.net.au) if your team is not planning on training for the season.
Coaching for the EDJBA is a rewarding opportunity to guide young athletes in their basketball journey. If you’re interested in coaching a team, it’s essential to contact the age group convenor as soon as possible to express your interest.
To ensure a smooth registration process, please complete your registration promptly through PlayHQ. Additionally, all coaches are required to provide a Working with Children (WWC) check and a Statutory Declaration to comply with the association’s safety and legal requirements.
Your involvement can make a significant difference in the development of young players!
➤ Register: Refer to ‘REGISTER HERE’ at the bottom
➤ Stat Dec: https://www.cognitoforms.com/ElthamWildcats/EDJBACoachTMDocumentSubmissionSummer202526EDJBA
➤ Updating WWCC in PlayHQ: https://www.playhq.com/basketball-victoria/register/588b28
COACHING LOAD LIMIT
➤ A coach is only able to coach a maximum of 3 teams in a season.
COACH REQUEST FOR HIGHER TEAMS
➤ Any coaches that are wishing to extend their coaching experience and wishing to look at coaching at a higher level, please reach out to the Junior Domestic email address prior to registration closing to request a chat with the boys or girls coordinators to assist with your progress.
COACH SUPPORT
➤ The club has a number of domestic coach advisors that will be available for all coaches from new to experienced coaches. Our advisors will be running several sessions each season with one session prior to the season for new to fairly new coaches and other sessions during the season.
➤ The advisors have their own email address that you can contact them for assistance at any time. There will be times that they see a game or training session, but you are welcome to request this from them to help you further. If you need any coach assistance, please reach out to them via email DomesticCoachingAdvisor@elthamwildcats.net.au
COMMUNITY COACHING COURSE
Info: https://www.basketballvictoria.com.au/get-involved/coach/coaching-courses-accreditation
WHERE: Montmorency Secondary College & Online*
WHEN: Sunday 14th September
TIME: 11am – 1pm
COST: $20
REGISTER: https://vichoops.co/4oauXkp
CONTACT FOR ANY QUESTION: nick.mihai@basketballvictoria.com.au
➤ Every team needs a Team Manager, and it is an important job. You have the ability to be such a positive influence and really provide your team with a positive role model while supporting your coaches and families.
➤ The role of team manager is an important role but doesn’t need to be too much of a burden. Organising a scoring roster and informing the team of game times are the two most important roles, and doesn’t require needing to attend every game.
➤ If you are interested in becoming a Team Manager, please indicate this on your child’s (player’s) registration form. You will also need to register yourself as a Team Manager through PlayHQ.
Register: Refer to ‘REGISTER HERE’ at the bottom
Stat Dec: https://www.cognitoforms.com/ElthamWildcats/EDJBACoachTMDocumentSubmissionSummer202526EDJBA
Updating WWCC in PlayHQ: https://www.playhq.com/basketball-victoria/register/588b28
Conduct must be in accordance with Basketball Victoria’s Codes of Conduct and Eltham Wildcats requirements of Players, Parents and Spectators published on Basketball Victoria and Eltham web sites. These are based on respect for all participants and due processes according to the Club’s Grievances Policy when grievances arise and avoidance of violence or abuse even where there is provocation.
By enrolling & signing the enrolment form players & parents are agreeing to the following conditions:
➤ Parents should ensure that there are adequate provisions for first aid.
➤ Co-operate with the requirements of coaches and club officials in games, practices and other Club events.
➤ Parents are responsible for the supervision of their own children.
➤ Respect the property of venues at which they play and practice and will be required to pay for any damages they cause.
➤ Parents acknowledge that there are risks to all participants in an active team sport.
➤ Parents must advise the club of any relevant medical conditions and in an emergency authorise the club to obtain medical treatment for the child.
Once teams have been published it is unethical and unacceptable for any coach, player, parent, or other person acting on their behalf to encourage a player to change to a different team. All requests must come from the family concerned to the relevant convenor and will be reviewed on an individual case basis.
➤ We understand that under possible circumstances, your child may need to withdraw from playing basketball here at the Wildcats. Please read and become aware of our refund policy which applies to all participants within the Wildcats.
➤ Matches are played throughout the day from 8:30am – 9pm.
➤ Half of Eltham teams’ matches are played at ‘home’ venues (Eltham High School, Montmorency Secondary, Eltham Leisure Centre, Montmorency South Primary, Eltham College, Viewbank Primary and Greensborough College), with the remainder played at neighbouring clubs including Bulleen, Doncaster, Balwyn, Ivanhoe, Banyule, Blackburn, Collingwood and Warrandyte.
➤ The Wildcats Saturday playing uniform consists of a Wildcats reversible singlet and a Wildcats pair of black basketball shorts refer to club website for appropriate shorts via this link. Both items can be purchased from the Wildcats Uniform Shop located at Eltham High School (30-60 Withers Way, Eltham). We will advise via email and social media at a closer date, when and how uniforms will be available to purchase.
➤ Please note that the Wildcats are in the very early stages of discussing a redesign of the current domestic singlet (not shorts) that is likely to be finalised within 12 months. Please keep this in mind when considering whether you purchase a new singlet for this upcoming season.
➤ All players and officials are covered by BV Sports Insurance. However, the benefits, particularly medical benefits, are minor and all participants are advised to take out other health insurance. Parents are expected to supervise young children when at venues or arrange for another parent to do so. Click here for Insurance Information.
➤ Once enrolled the most effective method of communication is through the Team Manager to the relevant Age Group Convenor. To cover the 300 teams the Club has nearly 20 Grade Convenors. Your child’s grade convenor’s name and email can be found when the teams are displayed as well as contacting the office to get contact details.
Need help or have questions? Here’s who to reach out to for different topics:
Payment for Junior Domestic:
Early Bird Fee: $370 (Tuesday 12th August – Sunday 24th August)
Standard Fee: $390 (Monday 25th August – Sunday 31st August)
Late Fee: $420 (for late enrolments accepted at the coordinators’ discretion after 31st August)
Discounts are available for multiple players (siblings), if you have questions please email teamsupport@elthamwilds.net.au
What do your fees pay for?
➤ External Court Hire – Court maintenance/servicing – Game fees for regular season and finals – Contribution to EDJBA competition Management – Referees/Venue Supervisor costs – Junior Teams Support Officer – Full-Time Gameday and Administration Manager – Existing Domestic Coaching Structure including 3 dedicated domestic coaching development officers – Existing Domestic Co-ordinators, Age Group Convenors and Office Staff
➤ Keeping basketball affordable for our community is important to the Eltham Wildcats. If you or your family are experiencing financial difficulties and are struggling to pay for the registration, please reach out to our Team Support Officer – teamsupport@elthamwildcats.net.au
➤ You can assist as referee, coach, age group convenor, fundraiser, team manager, sponsor, etc. Please indicate ways you can help. Let the office know if you can help or email teamsupport@elthamwildcats.net.au , it would be greatly appreciated.
There is always a need for well-trained referees. New courses are advertised in the PROWL newsletter, on the website and around the stadiums.
Referees deserve our RESPECT. This Club never approves of abuse of referees.