IMPORTANT NOTICE! – 2ND OCTOBER 2025
Training schedules are now live!
✅ Please use the link below to view your team’s training schedule in the team list documents
⏰ All Training times are 45 minute sessions – please be mindful of the teams following
☎️ Communication will be made with Team Managers/Coaches regarding keys for opening and closing external venues
Trainings will begin the week of the 6th October
Make sure to review all details carefully.
If you have any questions, please wait until you’ve read the full information provided before reaching out.
Thank you for your cooperation!
* Teams listed on the website (above pdf’s) are correct, if there are any errors in PlayHQ they will be corrected in the coming days
Please fill out the following form to request a training session for your self-coached team for the upcoming Domestic season. Note: Changes for domestic teams will not be processed until after the Round 1.
A Team Manager must be registered and allocated in PlayHQ before a training time is allocated to a self Coached Team. (Must be a Parent/Guardian of one of the Players)
Click Here: Self-Coached Team Training Request Form
To request changes to team training allocations, use the form below. Note: Changes for domestic teams will not be processed until after the Round 1. Only teams requesting a change will be considered, and teams wanting to change venues without a valid reason will not be permitted.
The Form CLOSES on the Midday Friday 10th October as we work through all the submissions, if you have already submitted we will be in contact before the 17th October to advise the outcome of your request. The form will REOPEN on Friday, 17th October if any further requests need to be submitted.
Click Here: Request to Change Training Form
We’re collecting grading feedback to assist the EDJBA in placing teams accurately.
If players haven’t yet played, please explain why (e.g. injury, absence, limited players).
We’re also accepting game time requests for teams with legitimate scheduling conflicts.
Include:
Specific reasons for the request
Number of players affected
At least 7 available game time slots
⏰ Deadlines
Round 4 (Southern Peninsula): Fri 24 Oct
Round 5: Fri 7 Nov
Round 6: Fri 14 Nov
Rounds 7–Regular Season: Fri 21 Nov
If you’ve already contacted us about requests, no further action is needed.
Submit your details here: Grading Feedback & Time Request Form
The Season Dates planned by the EDJBA are:
For more information please see the following links:
Click Here: Season Dates
Click Here: Game Venues
Click Here: Eltham Training Venues
Age groups for the SUMMER season are:
| Age Group | Birth Date Range |
|---|---|
| U08 | Born on or after 1 July 2017 |
| U10 | 1 July 2015 – 30 June 2017 |
| U12 | 1 July 2013 – 30 June 2015 |
| U14 | 1 July 2011 – 30 June 2013 |
| U16 | 1 July 2009 – 30 June 2011 |
| U18 | 1 July 2007 – 30 June 2009 |
| U21 | 1 July 2004 – 30 June 2007 |
If the player’s number is missing, please fill out the following form for it to be updated:
Please complete this form only after you have your player number, either from an existing singlet or after purchasing a new one. (DO NOT fill out for if you do not have a number yet as this will be updated on PlayHQ)
Click Here: Update Singlet Number
The EDJBA has decided NOT to give each team a team ‘Molten Basketball’. Game balls will be supplied at each venue by the venue supervisor.
Coaching for the EDJBA is a rewarding opportunity to guide young athletes in their basketball journey. If you’re interested in coaching a team, contact the age group convenor as soon as possible to express your interest.
To ensure a smooth registration process, please complete your registration promptly through PlayHQ. Additionally, all coaches are required to provide a Working with Children (WWC) check and a Statutory Declaration to comply with the association’s safety and legal requirements.
Please note: A coach is only able to coach a maximum of 3 teams in a season.
Every team needs a Team Manager. You have the ability to provide your team with a positive role model while supporting coaches and families. Organising a scoring roster and informing the team of game times are the two most important roles, and they do not require attending every game.
You must register yourself as a Team Manager through PlayHQ:
Need help with training, strategies, or resources? Our Coach Support Team is here to help!
Contact: domesticcoachingadvisor@elthamwildcats.net.au
Have questions about admin, communication, or team responsibilities? Reach out to Team Support Officer.
Contact: teamsupport@elthamwildcats.net.au
or
Contact: 03 9439 5686
ABOUT THE COMING SEASON – TO HELP YOU IN ENROLLING MEMBERS OF YOUR FAMILY
There are two major types of teams in the Summer Season:
➤ These teams occur when a complete set of players wish to play together or a set of families wish particular members of those families to play together. Prearranged teams in Under 13 – Under 21 are allowed. In Under 8 – Under 13s, prearranged teams of existing friendship groups eg. school groups can generally be catered to. However, once players have been enrolled at EWBC for at least one season we do not allow coaches in in these age groups to recruit from other teams and prohibitively discourage this practise. Team will be co-ordinated by the relevant grade convenor from registrations according to mutual friendship requests, training availability and level of play.
➤ Coaches are able to communicate directly with convenors about team selection but must understand unequivocally that all requests may not be able to be met due to the many considerations of team selection, and should not put undue pressure on convenors in any circumstances.
➤ All teams in this category must have a minimum of 7 players, own coach and team manager set as a team. If your prearranged team has only 7 players, you will be responsible for finding your own replacements or fill-ins if they’re short as we do ask teams start with 8. The team must be pre-approved by the Junior Domestic Committee prior to registrations closing.
➤ If any players have not registered prior to registration closing, then your pre-arranged team will be filled with other club players. NO exceptions.
➤ Coaches may communicate directly with convenors about team selection but must understand that all requests may not be able to be met due to the many considerations of team selection, and should not put undue pressure on convenors in any circumstances.
➤ The Club will consider but cannot guarantee any registrations outside of the closing date. Any registrations after this date will of course include the relevant late fee should they be granted. Acceptance is based on capacity and availability. Friendship and pre-arranged teams will not be entered for round one if they contain less than 7 players.
➤ Players who make no friendship specification or nominate no more than TWO others with whom they wish to play. The members of the team will then be selected by the Club at an appropriate level according to various criteria including previous seasons coaches’ reports.
All players who complete an enrolment online by the due date are placed in a team. Teams are selected at meetings held with coaches and convenors except where friendship or other choices are made by direct communication between convenor and coach.
A NEW ENROLMENT MUST BE COMPLETED FOR EVERY SEASON – TWICE A YEAR. Your child will not be placed in a team unless you have completed a registration online.
➤ Friendship requests must be reciprocated and a request for up to 2 players can be made. If the request is not reciprocated prior to registration closing they will not be fulfilled. Our program is large and late requests cannot be taken into account.
➤ Friendship request should be listed in order of preference for the convenor’s consideration in case not all requests are able to be met
➤ Teams playing in Under 16’s-U21’s must supply own coach. Training allocations will not occur until registration of a coach is completed in PlayHQ and allocated to the team. Club is requesting that all teams in those age groups supply their own coach to assist with the season.
➤ If players under 14 and above have a strong preference for either a very serious, learning structured team or relaxed fun-oriented team, they should indicate this.
➤ A team has a minimum of seven players. Any less and the Club may add players at their discretion.
➤ Self coach teams are permitted however must have a nominated responsible adult to be present at all games and trainings (if applicable). This responsible person must be registered on PlayHQ as the team manager &/or coach and must be in attendance at all training sessions. Self-coach teams will not be allocated a training spot until the responsible adult is nominated and registered in PlayHQ. Please have this ready early to get a training preference locked in.
➤ U21 self-coached Teams (with Players 18+) – The Club maintains a strong operational stance, emphasising the presence of a parent, guardian, or equivalent authority figure must be at all training sessions and matches. This requirement serves as a vital measure to prioritise the safety of the players and safeguard the integrity of the facilities. Given the nature of the Junior Competition, this stance is of utmost importance to ensure the well-being of the participants.
➤ Game day requests. These requests must be on the registration form prior to the season starting. Requests of times will only be accepted if there is a clash with school sport or coach/player in multiple teams (this is EDJBA permitted). Requests for later/earlier game slots will not be accepted for players/coaches participating in other competitions ie DV domestic competition or other sports. These are all EDJBA requirements that are set for clubs in the competition.
➤ Late enrolments will be placed wherever feasible and may miss high priority teams.
➤ Numbering of teams – The initial numbering of teams is just our best guess and can be quite misleading.
➤ The club seeks to be helpful in meeting your families requests but please be aware that all requests also provide limitations, restrictions in terms of available training times may mean missing out on a desirable team that has a coach with a different availability. Friendship choices may mean a less strong team than a player would be otherwise placed.
➤ Coaches are able to communicate directly with convenors surrounding their teams but must understand unequivocally that all requests may not be able to be met due to the many considerations of team selection.
Request Here: Fill In Player Request Form
Fill-In Player Request Form
➜ Please use this form if your team has fewer than 7 players available and requires a fill-in for a standard round. We will aim to confirm player availability by Friday prior to the game.
⚠️ Important Information:
✅ Finals Eligibility:
➜ If your team is heading into Finals and has fewer than 6 qualified players available, special permission must be obtained from EDJBA to use a fill-in player. This is a separate process – please contact the Club directly if this situation arises.
Click Here: Summer 25/26 Fill-in Player Interest Form
If a player has a singlet number conflict, we can arrange a Swap Top on loan through the admin office at Montmorency Secondary College (Basketball Stadium – Upstairs – Level 1).
In accordance with our club directive, In the event of a number clash within a team, the player who has played for Eltham Wildcats Basketball Club the longest has the option to either:
Once the decision has been made, the player that is changing numbers will need to bring their singlet to the admin office at Montmorency Secondary College (Basketball Stadium – Upstairs – Level 1) and we will find the appropriate size and number. Once the season is completed you can return the ‘Swap Top’ and we will return the players original singlet.
Click Here: Singlet Number – 2025/26 Summer EDJBA
The shop will have a list of teams and their corresponding player numbers. We will check potential clashes among the players in the players specific team, as well as the teams directly above and below that team.
Once the correct singlet has been purchased please update your new number via the following form.
This is an EDJBA requirement that we maintain and update player numbers.
Click Here: Singlet Number – 2025/26 Summer EDJBA
Friday 3rd October* – 4PM – 8PM
Saturday 4th October* – 9AM – 3PM
* Stock sizes & numbers may be limited as new inventory is arriving soon
Wednesday 8th October – 4PM – 7:30PM
Thursday 9th October – 4PM – 7:30PM
Friday 10th October – 4PM – 7:30PM
Saturday 11 October – 7AM – 3PM
Shop Hours will return to normal during the school term from Friday 17th October
Fridays – 4PM – 7PM
Saturdays – 9AM – 3PM
Guideline EDJBA Fill in Player Rules→